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Software product company · Kota, Rajasthan

Custom Business Software, SaaS & AI Automation.

VinaV Software Solutions is a software company in Kota, Rajasthan. We build custom business software, mobile apps, web applications and AI automation for businesses across India.

  • Built in India, for Indian businesses
  • You own 100% of the code
  • Support after launch
HMPL hostel management dashboard built by VinaV Software Solutions
RPOS Captain restaurant floor app open on a phone
3 live Android productsHMPL · RPOS Captain · Task & Timer
Web + app, one databaseSame data on every screen
Ready systems from ₹999/moOr built around your workflow

From idea to production, we handle the complete technology journey.

  • Product Strategy
  • UI/UX
  • Web Development
  • Mobile Apps
  • Backend & APIs
  • Cloud & Deployment
  • AI Automation
  • Ongoing Support

The real problem

Your business has problems. Software should solve them.

Most businesses do not need "a website". They need the daily mess — the register, the sheet, the follow-up call, the month-end calculation — turned into one system that does the work.

Every day

Data typed twice, once on paper and once in Excel — and the two never match by Friday.

Every week

Reports built by hand, so nobody asks for them more than once a month.

Every month

Payments, dues and expenses reconciled from memory, WhatsApp and three notebooks.

All the time

Four tools that do not talk to each other, and one person who knows how it all fits.

Excel files on one laptopOne centralised business system
Manual billingAutomated billing and receipts
Follow-ups from memoryAutomated communication
Paper recordsSearchable digital records
Reports built by handLive dashboards
The same task, every dayAutomation that runs it for you

What we build

Everything your business needs. Built around your workflow.

Six kinds of work, one team. Open a card to see what sits inside it.

  • ERP
  • CRM
  • POS
  • Inventory
  • Billing
  • Accounting workflows
  • HR systems
  • School management
  • Hostel management
  • Hotel management
  • Clinic management
  • Restaurant management
  • Multi-tenant architecture
  • Subscription systems
  • Admin dashboards
  • User management
  • Role permissions
  • Analytics
  • Billing
  • Notifications

We run this ourselves: HMPL is a live multi-tenant product with per-hostel data separation, roles and cloud backup.

  • Flutter apps
  • Android apps
  • React Native
  • Business apps
  • Staff apps
  • Customer apps
  • Field-sales apps

Three of our own apps are live on Google Play, so we ship, sign, publish and update apps as routine work.

  • Admin panels
  • Customer portals
  • Business dashboards
  • Booking systems
  • Management systems
  • APIs
  • AI assistants
  • WhatsApp automation
  • Lead automation
  • CRM automation
  • Document processing
  • Data extraction
  • Follow-up automation
  • Reporting automation

These are delivered as build work scoped to your process — not as a shelf product you switch on. Explore our AI automation services.

  • Business websites
  • Landing pages
  • E-commerce
  • SEO
  • Google Business optimisation
  • UI/UX design

Products we've built

Proof, not a portfolio page.

These are our own products — live on Google Play, running in real businesses. Everything on this page was built by the same team you would be hiring.

HMPL hostel management dashboard showing occupancy, collection and attendance
Vertical SaaS · Android + Web

HMPL — Hostel & PG Management Platform

Complete hostel and PG management from one platform: admissions, rooms and beds, fees, attendance, mess, expenses and parent communication. Free for up to 500 students per hostel.

  • Dashboard
  • Admissions
  • Students
  • Rooms & Beds
  • Fee Collection
  • Digital Receipts
  • Attendance
  • Leave
  • Visitors
  • Complaints
  • Maintenance
  • Inventory
  • Mess
  • Expenses
  • Staff
  • Reports
  • Analytics
  • Notifications
  • Parent Communication
  • Cloud Backup
  • Multi User
  • Role Permissions
  • Referral System
RPOS Captain live table view for restaurant floor staff
Restaurant floor app · Android

RPOS Captain — Take Orders & Bill From the Table

An Android app for restaurant floor staff. The captain takes the order at the table, the kitchen gets it immediately, and the bill is settled where the guest is sitting.

  • Live table view
  • Orders in ten languages
  • Running tabs
  • 60-second undo
  • Cash & UPI at the table
  • Verified payments
  • Reservations
  • Seat a guest
  • Move a party
  • Table housekeeping
  • Menu preview
  • Repeat an order
  • Permissions matching the web app
  • One database with the web app
Task & Timer app feature graphic
Productivity · Android

Task & Timer — Plan the Day, See Where the Hours Went

Simple task and productivity management for students and focused work: plan tasks into real time blocks, run focus sessions with exact alarms, and review planned versus actual at the end of the day.

  • Focus sessions
  • Exact alarms
  • Overtime counted honestly
  • Planner
  • Tasks & backlog
  • Subjects with weekly targets
  • Planned vs actual
  • Daily review
  • Goals
  • Stopwatch & study watch
  • Automatic breaks

Ready-made systems, live and priced

Already built, already running. Open any card to see real screens from the working product.

Every system above is sold with free setup and help moving your existing register or Excel data in. Larger or custom requirements are quoted after we see the workflow.

Case study · HMPL

What a complete vertical product looks like.

A hostel owner was running admissions on a register, fees on a sheet and parent updates on phone calls. HMPL replaced all three with one system — twenty-plus modules on a phone, and the same data on the web.

Daily operations

  • Dashboard
  • Admissions
  • Students
  • Rooms & beds
  • Hostel allocation
  • Attendance
  • Leave
  • Visitors

Money & accounts

  • Fee collection
  • Digital receipts
  • Expenses
  • Mess
  • Inventory
  • Reports
  • Analytics

Communication

  • Parent updates
  • Notifications
  • Fee reminders
  • Complaints
  • Maintenance

Management

  • Staff
  • Multi user
  • Role permissions
  • Multi hostel
  • Cloud backup
  • Referral system

Built mobile-first

The owner runs the hostel from a phone; the office uses the same data on the web console.

Roles, not shared logins

Owner, warden and accountant each get their own access, so nobody sees more than their job needs.

Not stuck on one phone

Cloud backup and data export, because a hostel's records should outlive the device they were typed into.

Outcome stated plainly: manual hostel records were replaced by a centralised platform used daily on Android and web. We publish no invented figures for it.

How we work

From idea to working software.

Eight stages, and you can see what lands at the end of each one. No stage is a black box.

1

Understand your business

We sit with how you actually work today — the register, the sheet, the person who remembers everything.

You get A written summary of your current process

2

Map the workflow

Every step, every handoff, every decision drawn out — including the ones nobody documented.

You get A workflow map to correct and approve

3

Define features

We separate what the software must do on day one from what can wait for version two.

You get A scope with a fixed estimate

4

Design the product

Screens designed around the person who will use them daily, not around a feature list.

You get Clickable screen designs

5

Build the MVP

The core workflow first, working end to end, so you are testing software and not a slideshow.

You get A working system with your real data

6

Test with real users

Your staff use it on their own devices while we watch where they hesitate.

You get A fix list, prioritised together

7

Deploy

Cloud setup, domain, backups, Play Store publishing where an app is part of it.

You get The live system and its keys

8

Improve and scale

New features, new branches, new integrations as the business grows.

You get Ongoing support and updates

Your business doesn't fit standard software?

Tell us how your business works. We'll design the software around your workflow — custom CRM, ERP, POS, SaaS, internal management system, customer portal or automation platform.

AI & automation

Add AI to the work your team already does.

Not a chatbot bolted onto a website. We take one repetitive chain of work — a lead, an invoice, a follow-up — and let software carry it while your team handles the part that needs a person.

Lead arrives

Website form, WhatsApp, call or walk-in — captured in one place.

AI qualifies it

Sorted by what the enquiry is actually asking for.

CRM updated

The record is created and assigned without anyone retyping it.

Message sent

The customer hears back immediately, on WhatsApp.

Dashboard updated

The owner sees today's enquiries without asking anyone.

WhatsApp automation

Confirmations, reminders and receipts sent from the system, not typed by hand.

Document processing

Pull the fields you need out of bills, forms and PDFs into your own database.

Follow-up automation

Dues, renewals and callbacks that chase themselves on schedule.

Reporting automation

The month-end report that builds itself and lands in your inbox.

These are delivered as build work, scoped to your process. We do not sell them as a ready-made switch you turn on.

Industries

Software built around your industry.

The problem is rarely "we need software". It is one specific thing that costs hours every week.

Hostels & PGs

ProblemAdmissions in a register, fees in a sheet, parents on the phone.We bringHMPL — live product, free up to 500 students

Restaurants

ProblemOrders on paper slips, bills queueing at the counter.We bringRPOS Captain — order and settle at the table

Hotels

ProblemReservations and housekeeping tracked on two different boards.We bringHotel management system

Schools & libraries

ProblemBook lending and student records kept on paper.We bringLibrary management, school management builds

Clinics

ProblemAppointments in a diary, patient history in a file cabinet.We bringClinic Seva

Retail & wholesale

ProblemGST billing, stock counts and dead stock all handled separately.We bringPOS billing, dead stock tracker

Service & field businesses

ProblemJobs, staff and payments coordinated over WhatsApp.We bringCustom job, staff and billing systems

Startups

ProblemAn idea that needs to be a working product before the next conversation.We bringMVP builds and multi-tenant SaaS

Professional services

ProblemClient work, documents and invoices spread across four tools.We bringCustom portals and internal systems

Why VinaV

Why businesses choose us.

Business-first thinking

We understand the workflow before writing a line of code. The software follows the business, not the other way round.

One team, idea to launch

Strategy, design, development and deployment sit with the same people. Nothing is lost in a handover.

Mobile-first development

Owners and staff work from a phone. Our own products are built that way, and so is what we build for you.

Scalable architecture

Built for the branch count you have and the one you will have. Adding to clean code stays cheap.

AI-ready

We add AI and automation where it removes real work — and say so plainly when it would not.

Fast iteration

Build, test with real users, learn, improve. You see working software early and often.

Transparent communication

Clear progress, plain language, and a written scope you approved before the build began.

Long-term support

We stay after launch for updates, fixes and new features — and take over projects others left behind.

Made in India

Built in Kota for Indian operating conditions: patchy networks, shared devices, staff who prefer Hindi.

The honest comparison

Why custom software instead of more tools?

Sometimes a spreadsheet is genuinely enough. This is where it stops being enough.

How the three options usually compare in practice.
What you needExcel / registersGeneric off-the-shelf toolsA VinaV build
Built around your workflowYou adapt to the sheetYou adapt to the toolThe software follows your process
Mobile accessHard to use on a phoneDepends on the vendorBuilt mobile-first
AutomationManualLimited to what is offeredWhatever repeats, we automate
IntegrationsCopy and pasteOnly supported onesWhatsApp, payments, your other systems
Role permissionsOne file, everyone sees itFixed rolesRoles shaped to your team
Business-specific reportsRebuilt by hand each timeStandard reports onlyThe reports you actually ask for
ScaleBreaks past a few thousand rowsPer-user pricing growsGrows with the business
Ownership of data and codeYours, on one laptopOn the vendor's serversYou own the code and the data
SupportWhoever built the sheetTicket queueThe team that wrote it

Technology

The stack we actually work with.

Not a logo wall of everything popular — these are the tools our live products and client builds run on.

Rc React
Vu Vue.js
Ng Angular
JS JavaScript
Nx Next.js
Ht HTML & CSS

What you get

From one idea to a complete product.

A project with us is not a folder of code dropped at the end. This is the full list of what is handed over.

Analysis & design

  • Business analysis
  • Workflow mapping
  • UI/UX design

Build

  • Web application
  • Mobile application
  • Admin dashboard

Launch

  • Testing
  • Cloud setup & deployment
  • Data import from Excel

After launch

  • Staff training
  • Documentation
  • Support & maintenance

Questions

The things people ask before starting.

How much does custom software cost?

It depends on the workflow, not on a price list. A focused internal tool costs far less than a multi-tenant SaaS platform. Our ready-made systems start at ₹999 per month; for custom work we scope your requirement first and give you a written estimate before any development starts.

How long does development take?

We work in stages. You see the core workflow running first, then we add the rest. The timeline is agreed at the scope stage so you always know what lands when — and you are never waiting months to see something real.

Can you build the Android app and the web app together?

Yes, and that is how we prefer to build. RPOS Captain runs on the same database as its web application, so the floor staff's phone and the manager's screen never disagree.

Can you build SaaS products?

Yes. HMPL is a live multi-tenant SaaS product we built and run ourselves, with per-tenant data separation, roles, permissions and cloud backup.

Can you integrate AI into an existing system?

Usually yes, if the system's data is reachable. We start by finding one repetitive chain of work worth automating, rather than adding AI everywhere at once.

Can you integrate WhatsApp and payment gateways?

Yes. Our own products already send digital receipts and verify UPI and cash payments. Payment and messaging integrations are treated as part of the build, not an add-on.

Can you migrate our existing Excel or register data?

Yes. Send us your sheets or registers and we set the system up with your real data, so nobody starts on an empty screen.

Can you maintain the software after launch?

Yes. We stay on for updates, fixes and new features. Support after launch is part of how we work, not a separate sale.

Can you improve an application someone else built?

Yes. We audit the existing codebase first and tell you honestly whether fixing it or rebuilding the weak part is the better use of your money.

Can you build an MVP first?

That is usually our advice. Build the core workflow, put it in front of real users, then spend the rest of the budget on what they actually asked for.

Do you provide UI/UX design?

Yes, design is part of every build — screens are designed for the person using them daily, and you approve them before development starts.

Do you handle cloud setup and deployment?

Yes: hosting, domain, backups and Play Store publishing where an Android app is part of the project.

Can you work alongside our existing development team?

Yes. We can take one module, one app or one integration and work to your team's conventions and review process.

Who owns the code?

You do. You own 100% of the code and the data, with no lock-in.

Start a project

Have a business problem we can solve?

Tell us what you want to build, automate or improve. We read every enquiry ourselves and reply with a next step, not a brochure.

Your details stay with us. NDA available on request.

Chat on WhatsAppFastest way to reach us +91 82331 26512Call to book a technical call info@vinavsoftwaresolutions.comSend a brief or an existing spec
Kota, RajasthanWorking with businesses across India

Already using Excel or a register?

Send us the sheets. We set your system up with your real data so nobody starts from an empty screen.

Your business. Your workflow. Your software.

Let's build the system your business actually needs — and keep improving it after launch.